Gender Affirming Care Assessment + Letter Process Client FAQ

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Process to getting setup with our practice and scheduling the Gender Affirming Assessment + Letter

-If you are not an established patient, email the front desk at hello@healthalliescounseling.com to request an intake session for a gender affirming assessment and letter

-Admin staff send you the intake paperwork and consent documents for you to complete

-You complete all intake documents within the 24 hour timeline to secure an appointment

-Once admin staff receive your completed intake paperwork, they will then schedule you with either Elise Himes or Clark Hazel to complete the intake assessment and letter.

If I’m an existing client, how do I ask my therapist for a gender affirming letter?

–If you are an established client please reach out to your main therapist to request an intake session with one of our therapists who are trained in gender affirming assessments and gender affirming letters. Your therapist will reach out to the front desk to coordinate scheduling your intake with one of our two trained therapists, Elise Himes, LPC or Clark Hazel, LCSW .

How do I prepare for the assessment and letter writing process?

–Please make sure all your intake paperwork is completed in a timely manner so we can schedule your intake appointment as soon as possible. 

–Please allow for 60 mins of time for the intake appointment to go over your mental health history, medical diagnoses, family mental health history, please have ready the dates of your social and medical transition timeline written down and have ready to share the name of your primary care doctor and HRT prescribing provider’s name.

–Please make sure to complete the ROI (Release of Information) form located in your Simple Practice Client Portal for your surgeon’s office so we can fax over your gender affirming letter and communicate with your surgeon if there are any edits or changes needed.

What information do I need to bring with me to the intake/assessment session?

-Surgeon's full name

-The surgeon’s office exact fax number (required)

-Your surgeon’s office address 

-Name of your procedure

-Exact dates of when you started socially and medically transitioning 

-What is your post-op recovery plan (who will be taking you to and from the procedure, how much time are you taking off, who can be with you 24 hours after the procedure?)

When will my gender affirming letter be faxed to my surgeon’s office?

–Please allow for 2-7 business days of processing time, the therapist who completes your gender affirming assessment and letter will reach out to you to confirm the letter has been faxed by our quality assurance manager.